Wedding planning is a huge task for couples to take on. After the excitement of the engagement wears off and suddenly you are in full planning mode, you might find yourself feeling overwhelmed. Newly engaged couples generally do not prepare themselves for how much planning is actually involved in putting a wedding together and this can be quite stressful.
As a couple, you will be faced with multiple decisions to make regarding every aspect of the wedding including creating and sending out save-the-date cards to choosing the right vendors to booking hotel rooms for your guests. Many couples who work at full time jobs are too busy to look at all their options, compare costs to make sure they are getting the best value possible and ensuring all the necessary details are taken care of. This is why so many couples choose to hire a professional Wedding Coordinator for help!
Generally a Wedding Coordinator is hired as soon as the couple is ready to start planning their wedding and will work with the couple for the entire length of time leading up to the wedding day. (Think of Jennifer Lopez in The Wedding Planner). On the wedding day, the coordinator will be the main person in charge of making sure everything comes together, work with the venue and vendors, keep a timeline of the day’s events and make sure everything flows as smoothly as possible.
Wedding Coordinators can help you make informed decisions. The role of the planner is to guide and assist you in making your dream wedding a reality. They are not there to take over and make every decision for you. They will act as a mentor, a friend and someone who has your best interests at heart. Their intention is to execute your vision once all the planning and details are in place. They will make recommendations for all the professional services you will need for your wedding and offer trustworthy advice so you can feel confident in your decisions.
A Wedding Coordinator can save you time and money. Often times they are able to take advantage of special discounts and can negotiate lower rates with vendors such as DJs, florists, bakeries, caterers, and photographers that the couple cannot. This is a huge benefit that can keep you from over spending. A wedding coordinator can help keep track of your spending by creating a budget and making sure you are staying within your financial boundaries.
Having the Wedding Coordinator on the wedding day will allow you and your guests to relax, have fun and enjoy the moment without having to worry about the little things. Any problems that arise, the coordinator will take care of on your behalf. This is a tremendous benefit to any engaged couple that cannot be overlooked. Wedding Coordinators also offer many other benefits including acting as a counselor during family disputes, making payments to vendors on your behalf, making sure your gifts and cards are sent to you after the wedding and helping with your honeymoon arrangements.
The most important thing when choosing a Wedding Coordinator is to feel comfortable with them and that your personalities are a good match. You will be working very closely with this person for months leading up to the wedding. It is important that you have a good relationship and trust this person to help plan the most important day of your life. Having a Wedding Coorinator should not add to your stress but should make you feel more calm and confident knowing that you are making the best decisions possible and that you don’t have to do everything yourself. (And… breathe).
Image: Danielle Honea Phototography
Brenda Cali is a professionally trained Wedding Consultant and plans a variety of social and corporate events.