Moody Color Palettes
Darker edgier color palettes are a big trend this year and we couldn't be happier about it. In recent years we have seen a lot of soft colors including bright white, yellow, soft blue, lavender and the ever popular blush and light pinks. Now couples are going to the darker side opting for deep rich berry reds, burgundy, rust, mahogany, and garnet mixed with a variety of filler greens like Dusty Miller, Eucalyptus, Italian Ruscus and Myrtle to compliment the look. These colors have typically been reserved for fall and winter weddings however they can work year round! Don't be afraid to be adventurous and play with colors that typically wouldn't go together.
Images via Unsplash
Clean lines and well placed minimal decor is the way to pull off a minimalistic look for your wedding. Minimalism doesn't mean boring. It can be beautifully refreshing when done right. By incorporating wood tones, structured centerpieces and other natural elements you can create a elegant look just by choosing a simple color palette and 2 or 3 accent colors to tie it all together. It can be tempting at times to over do table decor creating a very cluttered and busy space. If that is not your style, a minimalistic approach might be a better choice for you. The overall look is delicate and very pleasing to the eye.
Images via Willhouse Photography
Not everyone is a fan of a traditional wedding cake, however statement wedding cakes are trending this year and for good reason. They're beautiful, they make for amazing photos and they can be customized and as unique as you are. No two weddings are alike and not all wedding cakes are made the same way. If you're looking to add something that will make your wedding day stand out consider a beautiful statement cake.
Images via Unsplash
No, we're not talking about a new cleanser for your face or hip new fitness studio. We're talking about on-site beauty bars or "glam bars" that are set up at your wedding venue in restrooms, bridal ready rooms or even out in the open. Hair and makeup pros are hired to give your guests a quick touch up whenever they need it so they are picture perfect at any given moment. A simple lipstick refresh, some powder on the nose or a swipe of blush or mascara can help your gals feel glam all night long. Pros can also keep extra bobby pins, hairspray and curling irons on hand to help keep your do sleek and stylish so you can dance the night away looking your best well into the after party.
Image via Grace Tyler Photography Image via Unsplash Image by Alexandra Wallace
Lighting gets a boost this year from what we have typically seen in past weddings like uplighting which many people use to add color and ambiance to a large room to make it feel more intimate, or string lights that are strung from tree to tree at outdoor weddings. In 2019 we'll be seeing a variety of new and exciting ways to enhance your space using brightly colored neon, basket lanterns and the use of pendant lamps hanging from the ceiling or structures above. Playing with lighting can be both fun and functional and is highly recommended to enhance your overall wedding aesthetic. Whether you want to highlight one area or an entire room choosing the right type of lighting will be key to your success.
Images via Unsplash
If you're looking for tips and ideas to make your wedding stand out and want to work with us, contact us here for a free quote! Visit our weddings page for a list of packages and services we offer.
Image: I Heart My Groom
It's the biggest day of your life. You've dreamed of this day since you were a little girl. By some miracle you've found the person you want to spend your life with. The day he proposed was amazing and took you completely by surprise! You had no idea he could be so sneaky and clever! You scheduled your engagement shoot with the amazing photographer your friends can't stop talking about, you invited your closest friends and family to celebrate at your engagement party at the newest, swankiest hotel, your besties are planning a fabulous out of town bachelorette weekend (cue poolside cocktails with mini umbrellas), you've found THE perfect dress to walk down the aisle in (no one is looking better than you on your wedding day), you've spent countless hours researching and visting all the possible wedding venues on your list and have finally narrowed down your options and think you have finally found the ONE! So exciting!
All these months of planning are totally going to be worth it when the day is finally here! All that hard work is going to pay off. You're going to have a great time! You've been saving your money and being very careful how you spend it.. splurging a little here, saving a little there.. it's all working out. Sure the photographer cost a little more than expected but that's totally reasonable because you'll always have those photos and they have to be beyond AMAZING! Everyone will see them on social media and you'll have those canvas images from Shutterfly hanging on your wall for years to enjoy.
Oh, the venue - that was a stretch. You didn't expect it to cost that much but c'mon - it's like the most important part right? Where you get married is EVERYTHING! So you'll just have to be careful from now on with the rest of the budget, no biggie. But hang on.... there's still food and drinks. Yep, that's a big one. You have 150 people to feed and they'll definitely want some alcohol and a good meal. They're traveling all that way to see you on your BIG day! Serving a good meal and drinks is the least you can do. Turns out catering is costing a lot more than you expected after looking over the menu. Damn! For this crowd you'll need around 3-5 types of appetizers, two types of beer, red and white wine, hard liquor (definitely), several bottles of champagne for the toast, and some non-alcoholic beverages for kids or those who don't drink. After all that there's still service and labor charges, set up fees, taxes.. WOW! This one stings a bit. Maybe you have a buffet instead of a plated meal. Doesn't seem to cut the cost down all that much but it's something. How about only serving beer and wine instead of a full bar? Sure... let's go with that.
Ok so, let's figure out how many tables and chairs you need. How about what color linens you want and if you need any cocktail tables, umbrellas or lounge furniture? What about dinner service? Is the caterer providing everything or do you need to rent all the plates, glassware and silverware? Not only that but this venue doesn't have outdoor lighting (it's a bit remote) and the reception will be going on late so you may need to hang some string lights, maybe put a few lanterns around and possibly rent heaters. And then there's the transportation. You want to arrive in style, safely and on time right? Maybe a shuttle or limo service would be a good idea to get people to and from the venue because let's face it, a lot of people are from out of town, don't know where they're going and they'll be drinking so... ya, you better hire a shuttle service and make sure all your guests are taken care of!
Oh wait! We can't forget the flowers! You'll need centerpieces, bouquets, boutonnieres for the guys, corsages to pin on the mothers, and maybe some extra flowers to decorate the ceremony aisle or arch or to place around the venue along with some other personal decorations that you still need to purchase like candles, signage, framed family photos, a guest book, a card basket to name a few. That also leads us to paper good and miscellaneous items like your wedding invitations, escort cards, table numbers, favors... I could go on and on. The point is, these little things are all adding up!
Wait a second.. you've hired a really good photographer and this is your wedding day so you definitely want to look your best! You'll need a excellent glam team for you and your gals to get all dolled up with hair and makeup! Whatever it takes. You cannot skimp on beauty! You want to feel and look like a million bucks. You might even need to splurge on a spray tan or a pre-wedding facial for the ultimate glow. Might as well add in some eyebrow shaping too cause you know - good brows! And you definitely need some accessories to complete the ensemble. Veil, earrings, bracelets, necklace, sparkly headband... and shoes! Don't forget shoes!
I still think there's some vendors missing however.. oh yes! The DJ! You'll definitely need some music at the wedding and someone who can make some announcements and keep the momentum going. Whew! That was close. Ok, now we've got it all, right? Oooops! Wait! Someone needs to marry you! That's a pretty important detail not to forget! Let's get the Officiant on board and make it all official! Someone has to sign the license right and.... ohmygosh! You totally forgot to get your wedding cake! Literally EVERYONE expects cake at a wedding. Peole wait around for cake! People don't want to leave until.....CAKE! Let's definitely get a cake and avoid a catastrophy!
Ok let's recap! We've got the venue, the dress and accessories, the catering and bartending team, the rentals, the DJ, the Officiant, the flowers, the CAKE, the glam squad, shuttle transportation, paper products, decorations, and the pricey (but TOTALLY worth) it photographer. I think that covers it all. Yep, look at that! You've done it! You've planned the entire wedding and it's going to be EPIC! Everyone is going to be so impressed and have so much fun! You can't wait to get married and party the night away... what could go wrong?
You've spent months, maybe even a year or more planning your wedding day. There is no other day like it. This is it. This is your moment. It will be unforgettable! All the phone calls to vendors, emails back and forth, reviewing quotes and contracts, menu tastings, gown fittings, and the hours spent making decisions on details like where Aunt Margie should sit and what song you and your father should dance to.. all those thoughts and meticulous details you put into it are now in the past. You are looking ahead to the future - the moment you and your fiance say "I Do" in front of all your loved ones. You cannot wait to be married and to be celebrating into the late night hours, drinking, dancing, laughing and enjoying every moment of your new life together. It all goes by so fast!
That is the ideal scenario. The one we all strive for. We want that to be the outcome. We want all your hard work and beautifully crafted day to be noticed and to go off without a hitch. But that can only happen if you have someone there to ensure that it does. That person cannot be you.. you're the bride! You cannot possibly execute all those details that you've set in motion. You need help. You don't want to burden family or friends with tasks and "to dos" on your wedding day - a day that everyone should enjoy without worrying about how things are getting done. That's not their job. Who's job is it?
THE WEDDING COORDINATOR!
The Wedding Coordinator is your best friend from the time you start working together. The one who will have your back. The one who gives it to you straight. The one who you can lean on for support and advice. The one who will listen to the issues you're faced with and offer solutions. The one who understands how many decisions you have to make and will pick you up when you feel like you're failing or can't do it anymore. The one that is on the phone when the florist is 5 minutes late to the venue and you need your bouquet for photos. The one who makes sure the DJ brings a microphone for the Officiant and one for the toasts, that the decorations are set up exactly as you want them, that there are exactly the right amount of chairs at each dinner tables, that the linens you rented are the right size and color upon arrival. The one who fixes your dress before you walk down the aisle. The one who makes sure someone has the rings! You get the picure?
We are the ones. The ones managing the flow of the day. The ones who see it all. We make sure things happen when they are supposed to and that all the pieces of the puzzle come together. We are not there to take over your day and make you do things you don't want to do. We just want your day to be the best it can be. We are there to eliminate risk and the chance for something will go wrong. We are there to resolve any unforseen issue that could arise quickly and as discreetly as possible so you and your guests are none the wiser. It all happens so seemlessly behind the scenes when you have a Wedding Coordinator taking care of all those details for you so you can breathe a sigh of relief and focus on nothing else but getting married!
You may have thought about hiring a Wedding Coordinator and decided against it for some reason. Maybe you didn't plan for it in your budget and after you spent all your money on other things there was little to none left for a Coordinator. But let me tell you - you really cannot afford NOT to hire a Coordinator. And let me clarify. I don't mean hire someone strictly to manage the wedding day. That is a myth. Yes, you read that correctly! There is no such thing as a "Day of Coordinator." Any professional Wedding Coordinator who has over 2 years of experience is going to charge you for their time on the wedding day plus any time they spend leading up to the wedding in the final few weeks.
What will a professional Wedding Coordinator do in those last few weeks you ask? At a minimum 4-6 weeks before the wedding is the timeframe needed to finalize your details, review your vendor contracts, fix any last minute issues or make changes, help you make final decisions, create a timeline, conduct a site visit at the venue, schedule a final planning meeting with you to go over the wedding day schedule and coordinate and manage the ceremony rehearsal the day before. If you think your friend, relative or person you met that offered to "help" can handle all that plus work 10+ hours on the wedding day (with little to no breaks) you are very misguided.
So brides, please do yourself a favor and budget for a professional Wedding Coordinator. Hire one from the beginning or as soon as possible so you can get the most benefit by relying on their knowledge and expertise. Very often they can save you time and money! It truly is an invaluable service and one you will not regret. Don't spend weeks, months or years planning your perfect day to have it all go downhill because you made the mistake of not hiring a professional Wedding Coordinator. It's just not worth it.
Ready to take the next step? Read Which Wedding Planning Package is Right for You?
As a Wedding Planner I bring most of these items with me on the wedding day but if you are packing your own wedding emergency kit, here are some items you'll want to include!
What are some other items you would add to this list? Let us know!
Going into a planning meeting with a wedding vendor can be a little overwhelming and confusing if you don't know some of the lingo! If you're pondering over the difference between an "Arch and an "Arbor or have no clue what a "First Look" is, don't worry! We're here to help you figure it all out! Here are a few terms you will most likely hear during the wedding planning process!
Aisle Marker - Decorations used to "mark" or define the aisle the wedding party walks down. Hanging floral baskets or herbs from each chair, floral chair ties, wood or iron lanterns, paper cones filled with confetti, beautiful greenery, soft fabric, mason jars and pedestal flower arrangements are all common types of aisle markers that add beauty and style to your ceremony space. They can be simple or elaborate depending on your taste and budget.
Arbor - A structure that serves as a shelter for the wedding couple to stand under during an outdoor ceremony. Arbors can come in different shapes and sizes. They are typically made up of a variety of materials such as twigs, branches, vines and/or flowers and is where the couple exchanges their wedding vows.
Arch - Typically arches are rounded structures used in outdoor wedding ceremonies that serve as a focal point. Most commonly arches are made of wood, plastic or wrought iron and are often decorated with fabric and/or flowers. The couple can choose to stand underneath or directly in front of an arch during their ceremony.
BEO - A BEO or Banquet Event Order, is a document created by the wedding caterer or venue outlining the details of your wedding including your menu, guest count, time of your event and room set up that staff members follow in order to execute all logistics correctly.
Corkage Fee - The amount charged by a restaurant or venue to open each bottle of wine or liquor brought in and bought elsewhere to serve at your event.
First Look - An intimate moment arranged by a photographer before a wedding ceremony for the two spouses to see each other. Typically a location is determined and agreed upon beforehand. The couple is brought to the location separately where their surprised and authentic reactions to seeing each other for the first time are captured in photos.
Passed - Referring to food or beverages that are tray "passed" during the cocktail hour portion of a wedding reception.
Pin Spot - Pertaining to lighting, it is a focused beam of light that shines directly onto an object such as a centerpiece or cake to draw attention.
Prelude - Referring to music that is played before the wedding ceremony by live musicians or a DJ as guests arrive and take their seats. Prelude music is the first thing they hear upon arriving at the venue and sets the tone for the wedding ceremony.
Processional - The music that is played to signal the start of the wedding ceremony to which the wedding party, family members and bride and/or groom walk to.
Recessional - The music that is played at the end of the wedding ceremony that the couple exits to after the pronouncement of marriage.
Room Flip - Changing the ceremony space into the reception space. This is often done at a venue where you are using one space for the entire day. The venue staff typically will re-set or "flip" the room once the ceremony is complete during the cocktail hour while guests are away. When they return, the space has been transformed for the reception to take place.
Seating Chart - A way to display to your guests which table they are assigned to. This is often used in lieu of escort cards. Seating charts are best placed in the front entrance of the reception venue for guests to view upon arriving and can be an additional part of your wedding decor.
Tablescape - The artistic style, design and arrangement of table top items and how they work together cohesively to enhance a space such as your dinner tables, cake or dessert tables, gift table, and head table for a wedding reception.
Venue Coordinator - An employee at a wedding venue that assists the couple with details pertaining to securing the venue for their wedding date, contract negotiations and all services provided by the venue. They are responsible for delivering their contracted services when it comes to the use of the venue and ensuring the couple follows the venue's rules and guidelines. In some cases food, beverages and rental items can be arranged through the Venue Coordinator depending on the venue and what they offer.
A Venue Coordinator is different from a Wedding Coordinator. A Venue Coordinator typically is not involved in any of the planning details other than what comes with the use of their facility. A Wedding Coordinator handles all of the couple's planning needs from the start which can include wedding design, layout creation coordinating rental needs, vendor procurement, wedding day timeline creation, rehearsal coordination as well as provide the couple with invaluable expertise, guidance and support throughout the planning process and on the wedding day.
No matter where you are in your wedding planning stages, Gatherings for Good can help! Visit our weddings page and email us today and see all the ways we can help you create the wedding you always dreamed of!
All photos provided by www.pexels.com
Image: Ryanne Bee Photography
Weddings are a beautiful occasion where friends and family gather to celebrate the marriage between two people in love. For destinations weddings guests may travel long distances to attend spending money on flights, hotels, transportation, meals and activities both before and after the wedding. As "hosts" of your wedding, one way to ensure the guests are happy and taken care of is to feed them well.
As a Wedding Coordinator, I have seen couples make choices questionable choices when it comes to what to serve at their wedding. They may only think about what they themselves like to eat and not always keeping their guests likes or dislikes in mind. This is a big No-No! This may be your wedding day but your choices should reflect the type of experience you want your guests to have and how you want them to remember this day.
We know catering for weddings can be expensive especially if you are planning a large wedding. But if you want the guests to leave happy and enjoy themselves you really need to be realistic about your food budget and either increase it (and cut back in other areas if necessary), or decrease your headcount. That may sound harsh but it's a realistic way to approach it in my opinion. Your guests, no matter how far they traveled, expect to be fed and it is one of the things they will remember about your wedding day. Food leaves an impression on people, either good or bad.
Here are 5 tips to make sure you are keeping your guests the entire guest experience in mind when planning what food to serve at your wedding.
1. Feed Them Quickly and A Lot!
Wedding days in general are very looooong days. From the time you get up in the morning to the last song of the night, you are going non-stop and your guests are too. Parents, grandparents, siblings, your BFF, the wedding party - whoever you have invited to the wedding is going to need to eat in order to keep going to the end. By the time the ceremony comes around, your guests are probably already hungry so plan to serve food as soon as possible.
Tip #1 Do not make your guests wait too long to eat after your ceremony. This will only make them impatient, cranky and if you're serving alcohol, chances are they'll get a little too drunk a little too fast. I recommend having a cocktail hour and serving drinks AND appetizers between the ceremony and reception. Keep it light and simple but serve something! It might be a while before dinner begins.
Tip #2 If you're doing your grand entrance with your entire wedding party, immedately sit down at your tables once the wedding party has all walked in. Save your first dance, speeches and other formalities until the middle of dinner or at the end. This will allow food to be served right away and avoid guests getting "hangry."
2. A Better Buffet.
Buffets... (sigh). Many guests will cringe when you mention you are having a buffet at your wedding because in general, it means they will have to wait longer to get their food. Let's be real. Nobody wants to wait in line for their food at a wedding. People want to sit down and immediately eat. When it comes time for the buffet, guests will sit at their table anxiously waiting for their turn while people around them get up to go through the line. No table wants to go last. I've seen guests walk out in the middle of dinner because the buffet was taking too long.
Tip #1: If you choose to have a buffet you can make things easier by asking your caterer or wedding venue to create two buffet lines. Having two buffet lines going at the same time will speed up the dinner service giving your guests the opportunity to get their food much faster. This is particularly helpful for large weddings with over 100 guests. By doing this you are also helping to keep all the other formalities on time such as getting to your first dance or toasts and speeches. A long buffet service can cause major delays in the entire evening which you definitely don't want!
Tip #2: Keep the buffet options to a minimum. A lot of people think a buffet is cheaper than a plated meal. Not always the case. Especially if you have multiple options. To keep costs down and the line moving, limit choices. For a typical American buffet, I recommend serving 2 types of meat, a choice of fish or pasta, 1 vegetable dish and 1 salad. You could also have fresh baked bread at the buffet or served at the tables. That is more than enough food especially if you're serving dessert and/or late night snacks!
3. Keep Kids and Special Dietary Needs in Mind.
If you are planning to have children at your wedding be sure to have a few kid friendly options on the menu for children who will need a meal. Determine how many children will be attending the wedding and give them 2 or 3 options to choose from such as chicken strips, cheeseburger and fries and pizza. If there are very small children or babies attending the wedding, their parents will most likely bring food and snacks for them if they are not old enough to eat at the dinner table.
You should also keep in mind any special dietary needs such as allergies to certain foods like shellfish, nuts, dairy, etc. Nowdays many caterers offer gluten-free, dairy-free, vegetarian and vegan options. If you're not sure if any of your guests have allergies ask them! Or ask other family members to help you find out. You just want to be on the safe side and make sure all your guests have a meal and there are no last minute, on the spot meal requests that the chef now has to magically create.
4. Offer multiple dessert options. Not everyone is a fan of traditional weddings or wedding cake, I get it. Thankfully there are so many options when it comes to desserts! You no longer have to have a wedding cake (although, it is still nice for pictures). You can choose to have a dessert buffet with lots of "mini" desserts which are both cute and delicious! You can serve fresh baked pies, doughnuts, mini cupcakes, cake pops, ice cream sundaes, a cookie bar.. the list is endless. The point is, people want dessert - sugar is not the enemy. It keeps people happy and energized for dancing and in a good mood in general. And serving coffee and/or tea with dessert ... bonus!
Image: James & Jess Photography
Include late night snacks. If you're one of those couples who wants to throw an all night party ('till the break of dawn), for goodness sake have some late night snack food! Think about it.. dinner at 7pm followed by dessert and then dancing for 2-3 hours.. your guests will be getting hungry by 10 or 11pm. If you're planning to party until midnight or later plan to take the party to a bar where you can get late night food served until 2am, hire a food truck to serve up some delicious meals on wheels or order in a few pizzas. Either way you go you can't go wrong. More is better than not enough!
For more wedding tips, click here!
Are you planning a wedding? Contact us for a free quote on Wedding Planning and Coordination services!
Image: James & Jess Photography
Your wedding day is one of the most important days of your life and one you will remember and cherish for years to come! Most people have never planned a wedding and don't know what it takes to turn their vision into reality. Hiring a Professional Wedding Planner is often the best way to get started. But with so many options out there, how do you know what type of planner or services you need?
Below are some questions to ask yourself.
What is my overall wedding budget?
A Professional Wedding Planner can help you in many ways and often times will have a few packages to choose in different price ranges to suit various financial needs. Choosing the right package is not only determined by your budget but also how involved you want the planner to be in helping with the details, event design and logistics. Look at what each package costs and what is included to get a better understanding of the value that the Professional Wedding Planner will provide. Think of how beneficial these services will be to you leading up to and on the wedding day.
Keep in mind that the Professional Wedding Planner is not only there to give you guidance and support, they are also the liaison between you and other service providers, often communicating and negotiating on your behalf, reviewing contracts and making sure all the details are in place with each and every one of the vendors you hire, as well as act as the go to person on the wedding day for questions and to resolve any issues that may arise without getting you or your guests involved.
This is a day where you can't afford to make mistakes and where you want everything to flow seamlessly. How much value do you place on that and what would it mean to you to have someone to go to for advice and questions and to manage the details so you don't need to?
How much time do I have or want to spend planning my wedding?
If you are working full time, going to school to earn a degree, taking care of children or elderly parents or just have an overall busy life then a Professional Wedding Planner can be invaluable to you during this time. Planning a wedding takes months, often up to a year or longer. It takes time and patience to research and select service providers and venues, negotiate contracts, decide on a wedding theme or design, send invitations, manage the guest list, and much more. How involved you want the Professional Wedding Planner to be will be up to you. You'll need to decide how much time you have each day or week to plan the wedding and what is realistic for your lifestyle.
For some couples, doing the research and spending time planning the details is a fun, shared experience that they enjoy doing together. If you are a creative type of person and have time to spend looking at Pinterest and doing DIY projects that's great! Making the wedding unique and personal to you is an important part of the planning process. But that is just one part of it. There are many other details that need to be figured out that you might not have thought of. A Professional Wedding Planner can give you the guidance you need and keep you on track to make sure all the important areas of the wedding are coming together within the necessary timeframe.
Image: I Heart My Groom
Packages and Services
For the couple who needs a Professional Wedding Planner from the beginning who are not sure where to start the Full Service Planning and Design package is a great option. This package gives the couple ample time to plan their wedding with the planner 8-12 months ore longer in some cases before the wedding. This package includes giving the couple direction on wedding design, theme, colors, style, assist with location and venue options, vendor recommendations, assist with contract negotiations, work with the couple to ensure they are staying within their budget, keep them on track with checklists with due dates, provide advice on wedding etiquette as well as manage the wedding day timeline, rehearsal coordination and all details and logistics surrounding the day itself.
A Full Service Planning and Design package is great for couples who need a lot of guidance and those who are planning a destination wedding and need a local planner who knows the area. Professional Wedding Planners are able to streamline the planning process by narrowing down your options for venues, give you a list of recommended vendors in your budget and set up meetings with you a few times before the wedding based around your schedule to check in and make sure things are on track. To see our Full Service Planning and Design package, click here.
The next option is Partial Planning and Coordination services. This type of package is the "middle of the road" option, giving you an adequate amount of support and guidance but not as involved as in the Full Service Planning package. Most often the Professional Wedding Planners begin working with the couple 6-8 months before the wedding, giving them more time to plan on their own and get started with some of the details before getting involved. The services are similar to the Full Service Planning package but a few areas may not be included such as wedding design or they may offer less in terms of time spent having in person meetings, site visits or less hours of service on the wedding day. To see our Partial Planning and Coordination package, click here.
Image: James & Jess Photography
A Note on "Day of Coordination"
Many couples hear the term Day of Coordinator and think that they can save money by hiring someone who will show up to the wedding and manage the details for them the day of. This is very unrealistic and can be detrimental to the wedding causing more chaos and stress for the couple, their guests as well as the other vendors who have been hired to provide their specialized service. A real Professional Wedding Planner with integrity and years of experience will not offer such a service because they know that no one will benefit from them showing up to the wedding unprepared.
To really offer value to a couple, a Professional Wedding Planner will need to have knowledge of what is involved in the wedding prior to the wedding day by spending time getting to know the couple and understanding their vision, becoming familiar with the family and bridal party, asking questions about certain key wedding events such as ceremony order, special dances, toasts and speeches, cake cutting, timing of photographs and other formal details.
They will also spend several weeks reviewing contracts and communicating with vendors and the wedding venue before the wedding day to review everyone's roles and responsibilities, create a detailed timeline that outlines the order of the wedding day events for the ceremony and reception and get a feel for the overall flow. Many couples choose to spend time planning and designing the wedding themselves, hire their own vendors and then have a Professional Wedding Planner step in a few weeks before who can help put everything together in a way that will ensure a smooth and seamless event.
The term Day of Coordinator is widely misunderstood.
Couples should not expect to receive the same quality of service from someone who shows up on the wedding day to work for a few hours compared to a Professional Wedding Planner who works with the couple at a minimum 4-6 weeks before the wedding. The cost may be less in comparison but the cost of not having a Professional Wedding Planner will be more in the long run.
Our comprehensive take on Day of Coordination is what we refer to as Last Stage Planning + Day of Coordination. This package is our most basic wedding planning package suited for those couples who are planning a smaller wedding generally under 100 people, who are doing most or all the wedding planning themselves and those who are on a tighter budget but still want a professional to take care of the final details leading up to and on the wedding day to ensure everything is executed flawlessly. To get a quote on this type of service for your wedding day, contact us here.
Image: I Heart My Groom
You Have Options!
If you don't see the right package listed but still want some help, contact us! We can talk you through the details and provide you with a custom quote based on your specific needs.
Every wedding is unique and special in its own way and we treat our clients as individuals. Not everyone will fit into one of the packages offered and we realize that so get in touch and let's get started planning your big day!
Next: Read "Top 5 Reasons to Hire a Wedding Planner"
Image: I Heart My Groom
Wedding Planners have gained in popularity when movies such as The Wedding Planner, Father of the Bride and more recently Bride Wars brought the profession into the public eye. The characters in these examples played by Jennifer Lopez, Martin Short and Candice Bergen, all had different personalities, styles and skill sets.
Although the characters in the movies came off as quirky or eccentric at times they each displayed many of the real qualities Wedding Planners possess such as their strict attention to detail, being highly organized, having a creative mind and thinking outside the box, conflict resolution and problem solving, time management skills and a true passion for what they do,
When it comes to Wedding Planners in "real life," each can offer a wide range of skills, styles, individual taste and personalities that makes them unique and that sets them apart from other Wedding Planners. When choosing a Wedding Planner, it is important to choose someone that suits your individual style and personality and that understands your vision. Choose someone you can trust and feel comfortable with. This will be your go to person who will be by your side during the planning stages which can sometimes be a few months, a year or in some cases even longer.
Image: I Heart My Groom
Wedding Planners Can Save You Time!
Let's face it - life is busy! Many of us are working full time jobs, have families and children to care for or are going to school to earn a degree. Maybe you don't have a lot of time to spare and realize you need help. After all, planning a wedding is a lot of work and having a someone with experience that can help guide you in your choices, give you advice and be there to listen when you're feeling stressed can be invaluable!
Wedding Planners save you time by using their knowledge, expertise and resources to streamline the planning process and narrow down your options. We've done the research for you so you don't have to spend countless hours online, making numerous phone calls or typing what feels like hundreds of emails just to find out the vendors you contacted are either booked or out of your price range.
Whether you need help finding a venue, booking wedding vendors or help selecting your wedding decor or rentals, a Wedding Planner can work with you to accomplish all your goals by understanding your vision, budget, style and size of your wedding to determine what options to give you and provide you with a customized experience that is unique to your wedding.
Wedding Planners Can Save You Money
Yes, you read that right! We can actually SAVE you money! Some people still think of Wedding Planners as a luxury or an unnecessary expense or something they can't possibly afford. That just simply isn't true! Gatherings for Good understands the importance of working with your budget and we strive to help as many couples as we can which is why we customize our services and packages around your needs and budget so we can help as many couples as possible and provide a truly personalized experience.
Often times, a Wedding Planner can save you money when it comes to hiring vendors by referring you to only those who are in your price range. In some cases we can also help with your budget and show you where to allocate wedding funds based on your priorities as well as keep track of deposits and invoices to stay on top of when payments are due and to make sure you are not overspending.
Wedding Planners Can Be a Voice of Reason
You love your fiance - but sometimes you won't always agree on things. You both have your own opinions and styles you want to include in the wedding but there will be times you don't see eye to eye. That is where a Wedding Planner can help! As an outsider listening to both parties, we can help you come to an agreement and learn to compromise so that both parties get what they want.
The goal is for the couple to feel as though they are contributing their ideas and that the wedding reflects the unique relationship the two people have, encompassing all the important details that matter such as family traditions, religious beliefs, cultural differences, and personal values. We can help you design the wedding the way you want so that it feels personal to you and different than other weddings. We believe no two weddings are the same and every couple is unique and your wedding day should reflect that!
Wedding Planners Can Take Care of the Details!
When it comes to wedding planning there are so many details to take care of it can be overwhelming! Many couples know what big items need to be done from the start such as finding a venue, choosing a wedding gown, creating invitations, selecting your catering menu or deciding if you want a band or DJ. But, there are many other details and decisions that need to be made and if you are not keeping a to-do list and checking them off one by one, you can quickly and easily get off track and behind schedule which can make the wedding planning process much more stressful than it should be.
Gatherings for Good provides checklists of all the important items and tasks that need to be done month leading up to the wedding day so you always know exactly what to do. We make it as easy as possible so there is no guess work involved. If you get behind a little bit because you had a busy week or just forgot, we will send you reminders to make sure are checking items off the list one by one. If you happen to get stuck at any point we are just a phone call or email away to get you back on track!
Wedding Day Management (Day of Coordination)
The biggest and most important job a Wedding Planner has is managing the details of the wedding day from start to finish. We refer to this as Wedding Day Management but is more likely you've heard of the term Day of Coordination. The term Day of Coordination is a myth and is widely misunderstood. It gives the impression that someone can just show up on the wedding day and magically know what to do. This is not the case. It takes several weeks to prepare for the wedding day and finalize all the important details so things can be executed properly.
Wedding Day Management generally includes services started 4-6 weeks before the wedding day. Depending on the size and time frame for the wedding, we generally arrive 2 hours prior to the ceremony starting to allow enough time to set up any personal items, meet with the venue staff, greet and assist the vendors as they arrive, greet and direct the wedding guests as well as be there to welcome and greet YOU!
Wedding Planners are the "go to" people, the on-site coordinators and the directors who manage every aspect of the big day! They are the ones who will be your main point of contact for the vendors, staff, guests and the wedding party to answer any questions or resolve any last minute issues that come up. We understand how important timing for the wedding day is and how crucial it is to have and follow a detailed timeline.
At Gatherings for Good we schedule a final planning meeting at 1- 2 weeks before the wedding to go over all the important details with you and design a wedding day timeline that reflects all the important details and formalities that will take place before and during the wedding. We provide copies of the final timeline to all your vendors before the wedding day to ensure everyone you have hired understands how the day will flow and have a detailed plan to follow. This eliminates the risk of things going wrong, getting off track and makes sure that everyone works together as a team to ensure you have the beautiful, stress-free day you always imagined!
Image: I Heart My Groom
Still not sure a Wedding Planner or Coordinator is right for you?
Read our blog post A Wedding Story and find out why you can't afford NOT to have one!
When you're ready, we're here!
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Whether you are planning a wedding at a hotel, country club, winery or private estate you will need to ask a lot of questions to help you make the right decision! Here are 30 questions to ask when looking for the perfect wedding venue!
1. Are you available on my date? Or, what dates do you have available?
2. What is the venue rental fee?
3. How many hours is included in the rental fee? / What is included in the rental fee?
4. How many people can this venue accommodate?
5. Do you have parking available for guests/how many parking spaces are available for guests?
6. Can I have both the ceremony and reception here?
7. Do you have alternative sites available in case of bad weather?
8. What is the cancellation policy?
9. Do you have a preferred vendor list?/ Can I hire my own vendors?
10. Do you have any restrictions on decorations? Do you allow confetti, candles (open flames), rose petals and/or sparklers?
11. Do you have a license to serve alcohol? / Can I bring my own alcohol?
12. What is the cancellation policy?
13. Do you require a Day of Coordinator?
14. Is amplified music allowed?/ Or, how late can we have music playing?
15. How much is the deposit and when it it due?
16. How many restrooms are on-site?
17. Do you have an in-house caterer?
18. Who will be the main point of contact for the wedding day?
19. Are there any hidden fees such as service charges, corkage fees, gratuities, cleaning fees or overtime?
20. Who will be in charge of set up and break down at the event?
21. Is the venue handicap accessible?
22. Do vendors need to be cleared with you that are not on the preferred vendor list?
23. Will there be other events/weddings scheduled on our wedding day?
24. Do you have a room for the bride to get ready in?
25. Do you offer lower rates for different days and times? (Friday, Sunday, morning, afternoon, evening)
26. Do you provide tables, chairs, linens, plates, glasses and silverware or do those need to be rented?
27. What is the food and beverage cost per person?
28. Do you have overnight accommodations? /Do you have room blocks/discounts?
29. Does the venue carry liability insurance?
30. How early/what time can we begin setting up?
1. Take photos of the venues you visit to look back on. If you visit multiple locations, take a photo of the location name/sign when you arrive so you can keep track of them all. The photos will help you remember which places you visited, what you liked and didn't like, how big the rooms were and the venue style (historic, modern, casual, classic, religious, etc).
2. If you really like the venue, ask for a proposal to review the cost and rental terms.
3. When you are at the venues, try to see as much as possible. Don't get caught up only looking at the ceremony or reception site. Be sure to also look at the grounds outside, the parking lot, the restrooms, dressing rooms and anything else that may be important to your final decision.
4. Take lots of notes. Write down answers to the questions you ask and anything you notice as you are walking around that you will want to remember later.
Photos courtesy of Dollar Photo Club
Contact us if you are looking for a Day of Coordinator for your wedding or click the button below to view all our packages and pricing!
If you are recently engaged and starting to plan your wedding, you may have heard the term "Wedding Planner" which most people are familiar with. What you may not have heard of until recently is "Venue Coordinator." Usually this term comes about while you are starting to look at venues for your wedding. Many venues have Venue Coordinators that can help with some aspects of your wedding, however, their role is different than a traditional Wedding Planner. To help with any confusion, here is an explanation of each to help clarify in more detail how they differ and to help you decide what is best for you!
Many people think a Wedding Planner and Venue Coordinator are the same. This is not the case. Their differences are in their job descriptions and in their involvement in your wedding day.
A Venue Coordinator acts on behalf of the venue. They generally are the person you would speak to initially when discussing having your wedding at a particular venue. They have specific responsibilities such as giving you a tour of the property, discussing set up options, providing pricing and checking date availability. They are there to address your questions and concerns pertaining to the venue.
After a contract is signed, the Venue Coordinator works with you to discuss the overall layout for your ceremony and reception, organizes a menu tasting if they are providing the food for your wedding, and acts as a liaison between you and the on-site staff. They will let you know the rules of the venue and what is or is not allowed, recommend a list of preferred vendors that have been pre-approved and keep track of your payments for reserving the space.
At the wedding, Venue Coordinators are responsible for making sure everything is set up correctly, that you have enough tables and chairs, ensure there are enough staff scheduled to assist with set up as well as overseeing the meal service. The Venue Coordinator may or may not stay for your entire event. Often during the reception the Banquet Manager is left in charge to handle the remainder of the event and oversee the venue staff once the Venue Coordinator leaves. Their time with you can be limited due to their set working hours as an employee of the venue.
A Wedding Planner is hired by the couple to assist in planning the details of the wedding from start to finish. They can vary in their level of experience and service, however their main focus is making sure the wedding day runs smoothly and is what you expected or better! They have your best interest in mind and will be there to guide you in the planning process as much as you need. Many can help from the very start by helping research and select a venue, choosing a color scheme, referring vendors and managing all the logistics of the day. They will know every aspect of your wedding so that they are well prepared to handle any situation that may arise and in many cases, work along side the Venue Coordinator which can be a very valuable partnership.
The Wedding Planner will be very focused on the details that you put into the wedding day. They will set out personal items such as your place cards, favors, photographs, guest book, toasting glasses, programs and any other decor for the ceremony and reception. In addition, they will ensure you receive these items back and that everything is accounted for at the end of the night. Their day will likely begin in the morning and end after the guests are gone and the rest of the vendors have all left.
During the wedding the Wedding Planner will make sure that the timeline is being followed closely so that everything happens where and when it is supposed to. They will assist with managing the vendors as they arrive at the venue making sure they are on time and ready to go when they should be and will also be the main point of contact to direct your guests and respond to any questions or concerns. They can help resolve any issues that may arise and check in with the couple to make sure they are taken care of before, during and after the wedding has ended.
Having a Wedding Planner can save you a lot of valuable time. If you are having a destination wedding in an unfamiliar place, need help researching or narrowing down venue options, or are just not sure where to look for reputable wedding vendors, investing in a Wedding Planner may be the solution for you. You and your Wedding Planner will work together and have a very close relationship throughout the planning process leading up to the wedding. They will be there to run ideas by, ask questions and put your mind at ease helping you make decisions that are focused on your vision and keeping in line with your personal style, budget and the overall experience you want to create.
Both the Venue Coordinator and Wedding Planner play valuable roles in making sure you have the best experience you can. A good Venue Coordinator and Wedding Planner will go above and beyond to see that you and your guests are treated well, have a great time and enjoy every minute of your wedding day!
Photos courtesy of Dollar Photo Club
Gatherings for Good offers a variety of Wedding Planning services. To view our packages and prices, click below or contact us!
Recently I exhibited at a bridal show where I had a table to display some decorative wedding items along with my brochures, cards and promotional give-a-ways ready to hand out to the hundreds of young women who passed by, all newly engaged and ready to start planning their big day!
As we began talking about various details such as wedding venues, locations, dates, colors and so on, I was surprised at how often the question was asked, "What does a Wedding Planner do?" After hearing this question over and over throughout the day I realized that many people are not sure what Wedding Planners do and they are uncertain if they actually need one.
I always recommend to brides that they hire a Wedding Planner and I am not just saying that because I am one. I really believe it is one of the most important investments a couple can make when planning their wedding. Not having a planner or having a friend or close family member act as the Wedding Planner to save money could end up costing a lot more in the end, not to mention the added stress that it can have on the couple if you don't have someone who is properly trained and has the experience and knowledge needed to plan an manage your wedding details.
Think of your wedding as a if it were a performance that people are coming to see and you and your fiancé are the stars of the show. Your guests are the audience and the Wedding Planner is the writer, director and producer. They are the ones behind the scenes making sure all the details are in place, that everyone knows what to do and when, and ensures that the event flows smoothly.
Your Wedding Planner can be involved as little or as much as you want depending on your schedule and how much time you have. You may want to consider the different packages and prices to help you decide if you need a lot of assistance in planning months before the wedding, or if you just need month and day of coordination. Below is a list of some of the responsibilities and tasks a planner can take on.
-Meet with you to discuss your wedding vision (colors, theme, style, guest count, location, etc)
-Determine a budget
-Create a "to do" list and keep track of tasks
-Advise you on wedding locations for ceremony and reception based on your style, vision and budget
-Make recommendations for vendors based on your style, vision and budget. The would include florist, bakeries, caterers, DJs and live musicians, photographers and any other vendors you need
-Read through vendor contracts to make sure everything is correct and assist with negotiations if necessary
-Create a wedding day timeline and schedule for the rehearsal and wedding day details. The timeline is distributed to vendors and some members of the wedding party so that everyone involved knows when things should be happening and to keep everyone on track so the event flows smoothly
-Conducts a wedding rehearsal the day before with the couple and their wedding party. Often this is followed by a lunch or dinner which the planner can also help arrange.
-Offers advice on wedding trends and design ideas
-Give you advice on wedding etiquette
-Be the go to person on the wedding day to direct vendors, answer questions, often time speaking on your behalf to family and friends when you are too busy and can't be distracted
-Manage the day of wedding details and timeline, supervise vendors as they arrive, oversee set-up of the event, help put out personal items such as favors, guest book, programs, escort cards and other decorations. They can also take care of any emergencies should they arise and keep you and your guests calm when things get stressful.
-Ensure your wedding gifts and personal items get back to you and are not left behind
-Assist with clean-up and pay final checks to vendors if necessary at the end of the wedding
Besides what is normally on a Wedding Planner's job description, they offer invaluable support to the couple in the days leading up to the wedding. Often times they are available for phone calls and emails to ask questions run ideas by them to get another opinion. They become a friend you can rely on and trust to get you through the planning stages seamlessly making the experience a fun and enjoyable process!
Photos courtesy of Dollar Photo Club
Image: Kacie Jean Phototography
Brenda Cali is a professionally trained Wedding Consultant and plans a variety of social and corporate events.