Going into a planning meeting with a wedding vendor can be a little overwhelming and confusing if you don't know some of the lingo! If you're pondering over the difference between an "Arch and an "Arbor or have no clue what a "First Look" is, don't worry! We're here to help you figure it all out! Here are a few terms you will most likely hear during the wedding planning process!
Aisle Marker - Decorations used to "mark" or define the aisle the wedding party walks down. Hanging floral baskets or herbs from each chair, floral chair ties, wood or iron lanterns, paper cones filled with confetti, beautiful greenery, soft fabric, mason jars and pedestal flower arrangements are all common types of aisle markers that add beauty and style to your ceremony space. They can be simple or elaborate depending on your taste and budget.
Arbor - A structure that serves as a shelter for the wedding couple to stand under during an outdoor ceremony. Arbors can come in different shapes and sizes. They are typically made up of a variety of materials such as twigs, branches, vines and/or flowers and is where the couple exchanges their wedding vows.
Arch - Typically arches are rounded structures used in outdoor wedding ceremonies that serve as a focal point. Most commonly arches are made of wood, plastic or wrought iron and are often decorated with fabric and/or flowers. The couple can choose to stand underneath or directly in front of an arch during their ceremony.
BEO - A BEO or Banquet Event Order, is a document created by the wedding caterer or venue outlining the details of your wedding including your menu, guest count, time of your event and room set up that staff members follow in order to execute all logistics correctly.
Corkage Fee - The amount charged by a restaurant or venue to open each bottle of wine or liquor brought in and bought elsewhere to serve at your event.
First Look - An intimate moment arranged by a photographer before a wedding ceremony for the two spouses to see each other. Typically a location is determined and agreed upon beforehand. The couple is brought to the location separately where their surprised and authentic reactions to seeing each other for the first time are captured in photos.
Passed - Referring to food or beverages that are tray "passed" during the cocktail hour portion of a wedding reception.
Pin Spot - Pertaining to lighting, it is a focused beam of light that shines directly onto an object such as a centerpiece or cake to draw attention.
Prelude - Referring to music that is played before the wedding ceremony by live musicians or a DJ as guests arrive and take their seats. Prelude music is the first thing they hear upon arriving at the venue and sets the tone for the wedding ceremony.
Processional - The music that is played to signal the start of the wedding ceremony to which the wedding party, family members and bride and/or groom walk to.
Recessional - The music that is played at the end of the wedding ceremony that the couple exits to after the pronouncement of marriage.
Room Flip - Changing the ceremony space into the reception space. This is often done at a venue where you are using one space for the entire day. The venue staff typically will re-set or "flip" the room once the ceremony is complete during the cocktail hour while guests are away. When they return, the space has been transformed for the reception to take place.
Seating Chart - A way to display to your guests which table they are assigned to. This is often used in lieu of escort cards. Seating charts are best placed in the front entrance of the reception venue for guests to view upon arriving and can be an additional part of your wedding decor.
Tablescape - The artistic style, design and arrangement of table top items and how they work together cohesively to enhance a space such as your dinner tables, cake or dessert tables, gift table, and head table for a wedding reception.
Venue Coordinator - An employee at a wedding venue that assists the couple with details pertaining to securing the venue for their wedding date, contract negotiations and all services provided by the venue. They are responsible for delivering their contracted services when it comes to the use of the venue and ensuring the couple follows the venue's rules and guidelines. In some cases food, beverages and rental items can be arranged through the Venue Coordinator depending on the venue and what they offer.
A Venue Coordinator is different from a Wedding Coordinator. A Venue Coordinator typically is not involved in any of the planning details other than what comes with the use of their facility. A Wedding Coordinator handles all of the couple's planning needs from the start which can include wedding design, layout creation coordinating rental needs, vendor procurement, wedding day timeline creation, rehearsal coordination as well as provide the couple with invaluable expertise, guidance and support throughout the planning process and on the wedding day.
No matter where you are in your wedding planning stages, Gatherings for Good can help! Visit our weddings page and email us today and see all the ways we can help you create the wedding you always dreamed of!
All photos provided by www.pexels.com
Image: Kacie Jean Phototography
Brenda Cali is a professionally trained Wedding Consultant and plans a variety of social and corporate events.